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Kaufmännische Stellen Basel

Executive Assistant (m/f), 100%

Einritt: asap
Region: Basel
Stelle: Kaufmännisch
Art: Temporärstelle

Pharmaceutical company needs reinforcement.


Our customer, a pharmaceutical company based in Basel, needs reinforcement. For a temporary assignment (the option of permanent employment exists) we are looking for a / n

Executive Assistant (m/f), 100%


  • Provide a wide range of administrative support to the entire team such as organization of meetings, travel arrangements and expense reports, agenda management, etc.
  • Interface with vendors and service providers on invoices, purchase orders, contracts and MSA/CDA agreements including communicating with the accounting and legal teams
  • Prepare regular payment lists for the accounting team and assist with reporting and internal controls
  • Track contracts and ensure central filling thereof
  • Organize in collaboration with the management internal and external events (workshops, onboard new hires)
  • Responsible for office supply, incoming phones and mails, visitors and catering
  • Develop PowerPoint presentations and manage various databases


  • Successfully completed study in Business Administration or equivalent education
  • Minimum 5+ years of experience in an equivalent position in a modern office environment of an international company
  • Coming preferable from Pharma or a least from a regulated business, familiar with SOP’s and their application
  • Mother tongue German, fluent in English (spoken and written), any further languages are an asset
  • Proficiency in MS Office package and able to manage/handle social media
  • Affinity to figures and IT is a must
  • Very good communication skills in English and German, both written and verbal
  • Excellent planning and organizing skills, able to manage multiple tasks simultaneously and set priorities
  • High customer orientation and high level of professionalism and confidentiality is crucial to this role
  • Flexible, efficient and able to work independently with a problem solving attitude
  • Strong team player, high-energy and positive personality

Für Fragen

…please contact Mr. Renato Imboden by phone on 061 269 90 60.

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