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Kaufmännische Stellen Basel

Administrative Expert, 50-100%

Einritt: by arrrangement
Region: Basel
Stelle: Kaufmännisch
Art: Temporärstelle

Pharmaceutical company needs reinforcement.

by arrrangement

Our customer, a pharmaceutical company based in Basel, needs reinforcement. For a temporary employment (duration: 1 year) we are looking for an

Administrative Expert, 50-100%


  • Managing calendar of superior, complex appointment and deadline coordination
  • Follow-up with corporate yearly meeting schedules from Group Finance & Corporate HR
  • Collaborate with Finance Leadership Team Offices and Leadership Team Members
  • Screening emails, managing incoming calls and multiple queries with a professional approach
  • Meetings preparation – incl. TCs, VCs, Halo VC, Town Halls, off-sites, cross-divisional and global, preparing pre-read materials
  • Data base administration and Reporting
  • Making travel arrangements, visa request, expenses claims
  • Responsible for tracking of expenses, purchasing – Collaborating and deputizing with HR NI team assistants
  • Working closely with the Group CFO Assistant – Overall support/interface for the HR Group Finance team
  • HR support on Group Finance Level
  • Support executive staffing: arrange executive interview schedules with candidates including re-spective travel arrangements, attending them during their visit on the Campus
  • Coordination of Executive Assessments and Background checks with external providers
  • Acts as a coordinator with Assistants of divisional Finance HR Heads and CFOs
  • Talent Management o Support with annual Group Finance OTR: coordination of cross-divisional global scheduling o Coordinating, cross-divisional TTS – Support for Quarterly EFTEX (Executive Finance Talent Exchange)
  • Coordinator for CFO Mentoring program organization & related Assessments – Support with CCFO Review
  • Support on Special Projects


  • MUST: Novartis and/or Roche experience
  • Good presence in interacting with Senior Executives (e.g. ECN level) & international external business partners and good interaction / build strong network with Group Finance assistants
  • Handling of Administrative Projects: Establishes and maintains good working relationship with internal service functions. Actively contributes to the local HR network as a team player.
  • fluent in German and English (written and spoken)

Für Fragen

…steht Ihnen Renato Imboden gerne telefonisch unter der Nummer 061 269 90 60 zur Verfügung.

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